Outsourcing software development is becoming increasingly popular, with 76% of executives adopting it to accelerate their processes. But figuring out the right pricing strategy can be tricky. However, it's a crucial decision that will directly impact your project's success and profitability.

There are several common pricing models used in the software development industry today. This blog post will be your guide to understanding the different pricing models available. We'll break down the details, pros, and cons of each approach.

What are the factors affecting the cost of custom software development?

  • The Project Team 

The size and experience level of the team working on your project can significantly impact the overall cost. Projects requiring large teams or those with more senior-level resources will typically have higher price tags. Additionally, if the project demands specialized skills or training, it can further increase the costs.

  • Project Scope and Complexity

The number of features, modules, and overall functionality required for your software correlates with the development effort and costs involved. More complex projects with intricate workflows or advanced technical components will naturally demand higher investment.

  • User Interface and Experience 

If your software requires a highly customized user interface or a strong emphasis on user experience through research and testing, it will involve additional design and development resources, thereby increasing the costs.

  • Integrations and Compatibility

Integrating your software with third-party systems, APIs, or ensuring compatibility with existing software environments can add complexities and additional development efforts, contributing to higher costs.

  • Data Migration and Platform 

Changes If your project involves migrating data from legacy systems or transitioning to new platforms or technologies, it can introduce additional tasks and expenses to the development process.

  • Additional Expenses 

Beyond the core development work, there may be supplementary costs such as software licenses, subscriptions, hosting infrastructure setup, and ongoing maintenance charges that need to be factored into the overall pricing.

Demystifying Custom Software Development Pricing Models

When it comes to software development pricing models, there are several models to choose from, each with its own unique approach and considerations. 

Let's break down three common models:

Time and Materials (T&M) Model

In the Time and Materials (T&M) Software Development Pricing Models, you pay hourly or daily rates (time utilized by the development team). You also pay for any materials utilized, such as software licenses or equipment required for the project.

When to use:

  • You should use the T&M model for long-term projects where the requirements may evolve over time.
  • The T&M model is suitable for research and development initiatives with uncertain outcomes.
  • You can leverage the T&M model for proof-of-concept projects or when exploring new technologies.
  • Startups with evolving product ideas and changing requirements can benefit from the T&M approach.

Best For:

  • The T&M model works best for projects where flexibility to accommodate changes is crucial.
  • It facilitates agile development methodologies and iterative processes very effectively.
  • You should consider the T&M model in scenarios where the effort cannot be accurately estimated upfront.


  • Your payment aligns with the actual effort expended and deliverables provided.
  • The model allows you to adapt to changing scopes or incorporate new requirements during the project.
  • There is no risk of underestimation for the vendor.


  • The total cost for you as the client remains unpredictable.
  • There is a potential for scope creep and extended timelines if not monitored closely.
  • You need to invest effort in monitoring and controlling budgets under this model.
  • For the vendor, there may be reduced motivation for efficiency since more hours translate to higher revenue.

Fixed Price Model

In the fixed-price model, you pay a predetermined fixed fee for the entire project based on agreed-upon requirements and scope upfront.

When to Use:

  • You should use the fixed-price model for projects with well-defined and stable requirements.
  • The model is suitable when there is a low probability of significant changes to the project scope. 
  • You can leverage the fixed-price approach when working with an experienced development team.

Best for:

  • The fixed-price model works best for projects with clear technical specifications and thorough planning.
  • It is ideal for clients who prioritize cost predictability over flexibility.
  • The model is well-suited for short- to mid-sized projects with minimal ambiguity. 


  • You benefit from clear cost predictability for the entire project from the start.
  • The model motivates rigorous scoping and estimation efforts by both parties.
  • It aligns the interests of the client and vendor in meeting the defined requirements.


  • The model lacks flexibility to adapt to changing requirements or scope creep during the project.
  • There is a potential for quality compromises by the vendor to meet the fixed budget constraints.
  • You may face the risk of unrealistic expectations if your planning and estimation efforts are inaccurate.

Subscription Model

In the Subscription model, you pay a recurring fee (monthly or annually) to access and use the software.

When to use:

  • You should use the subscription model for software-as-a-service (SaaS) applications or cloud-based services.
  • The model is suitable for products that require continuous updates and enhancements.
  • You can leverage the subscription approach when you have scalable usage needs over time.

Best For:

  • The subscription model works best for vendors looking for predictable, recurring revenue streams.
  • It is ideal for clients who do not need heavy customizations to the software.
  • You should consider the model in scenarios where you require regular enhancements and support services.


  • You benefit from lower upfront costs compared to a perpetual license model.
  • The subscription model facilitates continuous updates and improvements to the software.
  • The pricing scales based on your evolving usage needs over time.


  • The model involves a long-term commitment and potentially higher lifetime costs for you as the client.
  • There is an inherent focus for the vendor on preventing customer churn by reducing costs.
  • The subscription model is not ideal if you need a one-time custom software project.

Mixed/Hybrid Model

The Mixed or Hybrid model leverages a combination of different pricing models for various components of your software project.

When to use:

  • You should use the mixed model for projects with distinct phases that have varying requirements.
  • The model is suitable when a single pricing approach cannot address all the needs of your project.
  • You can leverage a hybrid approach for long-term engagements where the project scope is likely to evolve over time.

Best For:

  • The mixed model works best for balancing risks and incentives between you (the client) and the vendor.
  • It allows you to adapt pricing to the specific context and evolution of your project.
  • You can benefit from the strengths of individual pricing models in the right contexts.

Potential Structures:

  • A common structure is a fixed price for the initial build phase, followed by time & materials for enhancements.
  • Another approach is a subscription for accessing the core product, coupled with time & materials for customizations.
  • You could also opt for a fixed price for implementation and integration and a recurring fee for maintenance services.


  • The pricing can be tailored to the unique characteristics and trajectory of your project.
  • You can leverage the strengths of different individual pricing models as applicable.
  • The model allows for continual refinement and adjustments to the commercial terms as needed.


  • There is inherent complexity in structuring and managing a mixed-or-hybrid model effectively.
  • You need to establish clear boundaries and transition points between the different pricing components.
  • You can choose the pricing model as per your specific project needs, priorities, budgets, and the engagement dynamics with your software development company. Carefully evaluating all these factors upfront will ensure you select the pricing approach that is the right fit for your software development.

Get Custom Software Development at the Pricing Model You Prefer at Prioxis

The right pricing model for your software development project comes down to your specific needs and priorities. That's why, as a leading software development company, we don't believe in a one-size-fits-all approach.

Our team works closely with you to understand your project requirements, budget, and business goals. From there, we can recommend the pricing model that makes the most sense. We can be your helping hand throughout the entire software development process.

Connect with our experts today


  • 01

    How can I avoid hidden fees for software development?

    • To steer clear of unexpected charges, have a detailed contract that clearly spells out the project scope, what each party is responsible for, and the payment terms. This contract should list all work to be done, project milestones, and any possible extra fees that could come up.

  • 02

    How do I choose a development company with the right pricing model?

    • Research the different pricing models companies offer and understand the pros and cons of each. Pick a company whose pricing aligns with your project's budget and goals. At Prioxis, we provide a transparent contract covering the full scope, deliverables, responsibilities, and payment structure.

  • 03

    How can I ensure cost transparency and predictability?

    • Use a detailed contract that leaves no room for surprises on scope, roles, and payment terms. Defining milestones, deliverables, and any potential extra fees upfront is key. Also, consider a fixed-price pricing model that prioritizes cost predictability from the start.